Open Periods in Oracle GL, INV, & PO Modules

A step-by-step guide to opening accounting periods to enable transactions.

Article Overview

In Oracle EBS R12, transactions can only be created in an 'Open' accounting period. If you try to create a transaction (like a PO receipt or a GL journal) in a closed period, you will encounter an error. This guide provides a clear, step-by-step process for opening periods in the General Ledger, Inventory, and Purchasing modules.

1. How to Open a General Ledger (GL) Period

Step 1: Navigate to Open and Close Periods

Log in with a General Ledger responsibility. The navigation path is Setup > Financials > Accounting > Open and Close Periods.

Step 2: Select Ledger and Period

In the 'Open and Close Periods' window, select your Ledger and find the period you wish to open. Click the 'Open Period' button.

Step 3: Choose Target Period

A pop-up will ask you to confirm the target period. Click 'Open' to proceed. This will submit a concurrent request.

Step 4: Verify Concurrent Program

Check the status of the 'Open Period' concurrent program. Once it completes successfully, the period will be open.

2. How to Open an Inventory (INV) Period

Step 1: Navigate to Inventory Accounting Periods

Switch to an Inventory responsibility. The navigation is Inventory > Accounting close cycle > Inventory Accounting Periods.

Step 2: Change Period Status

Select the first 'Never Opened' period and click 'Change Status'. A confirmation window will appear.

Step 3: Confirm and Check Status

Click 'OK' to open the period. The status should now change to 'Open'.

3. How to Open a Purchasing (PO) Period

Step 1: Navigate to Control Purchasing Periods

Switch to a Purchasing responsibility. The navigation is Setup > Financials > Accounting > Control Purchasing Period.

Step 2: Open the Desired Period

Select the Fiscal Year and find the period you need to open. Change its status from 'Never Opened' or 'Closed' to 'Open'.

Step 3: Save Your Changes

Save your work. A confirmation message will appear indicating that your changes have been saved.